Office Manager / PA to Head of Finance

Our client is searching for an Office Manager / PA to Head of Finance to work in the team responsible for:

 Establish and maintain files and contact lists
 Full Diary Management with internal and external personal – scheduling and maintaining calendar appointments
 Screening of calls, e-mails and correspondence
 Organising travel itinerary
 Deal with projects and departmental matters as required
 Production of Management reports
 Design Power-point presentations
 Excellent working relationships with Senior Managers
 General day to day activities
 Conduct the business of the Company at all times in a courteous and efficient manner.
 Undertake any other task as may reasonably be required by the Company.
 Management of the local facilities/office procedures manual for the efficient running of all offices.
 Planning of office and relocations for staff inc. IT and telephony requirements.
 Project management of minor projects as designated by Head of Finance and Treasury inc. project plans and weekly reports on progress.
 Coordinate and minute all relevant meetings.
 Ensure smooth operation of office security and that all personnel are issued with security passes and maintain database of security system.
 Control of facilities maintenance. Liaison with appointed Maintenance. All day to day matters arising from same, including leasing between Technical team and contractors.
 Liaison and management of all suppliers to Office including cleaners, furniture, etc.
 Manage all Health and Safety matters.
 Liaison with Landlords and their representatives as necessary

Experience Required

 Secretary and administration experience
 Previous office management experience
 Experience of working with a team
 Previous Health and Safety Training and advantage


Additional Skills Required

 Courteous and professional phone skills required
 You must be a dynamic, energetic individual with a positive attitude
 Excellent written English
 Have the ability to prioritise and handle multiple tasks
 Excellent communication skills
 Handles stress well
 The ability to operate under pressure in a fast-paced, changing environment
 Ability to work independently or as part of a team under time sensitive deadlines
 Ability to take initiative and utilize sound judgment in decision-making and higher-level problem solving
 Takes initiative within defined limits
 Ability to contribute to the creation of an environment that facilitates high performance and motivates individuals to work collaboratively as a team
 The ability to work to strict deadlines
 MS Word, MS Excel, Outlook

Salary is £20k - you must live locally

Agency/Employer: Recruitspain
Town or City: Gibraltar
Location: Abroad
Sector: Administration
Related Job Titles: Not stated
Permanent/Contract: Permanent, Full time
Experience: 0 years
Date: 09-05-2008
Salary: Not specified

Apply to this job

Tell a friend about this job opportunity